Module 4

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MODULE 4 OF 7

Microsoft Word

Basic Computer Literacy • Beginner Level

🎯 Learning Objectives

By the end of this module, you should be able to:

• ✓ Explain what Microsoft Word is used for.
• ✓ Create a new Word document.
• ✓ Enter and edit text.
• ✓ Save and open documents.
• ✓ Format text using common formatting tools.
• ✓ Create bulleted and numbered lists.
• ✓ Insert tables and pictures.
• ✓ Check spelling and grammar.
• ✓ Print or share a document.

📄 Lesson 1: What Is Microsoft Word?

Microsoft Word is a word-processing program used to create, edit, format, save and print documents.

What Can You Create With Word?

• Letters
• CVs and résumés
• Reports
• Assignments
• Business documents
• Notices
• Meeting documents
• Simple posters and flyers

💡 Remember:
Word is mainly used for working with text and documents.

📝 Lesson 2: Creating a New Document

When you open Microsoft Word, you can create a new document using a blank document or a template.

Creating a Blank Document

1. Open Microsoft Word.
2. Select Blank Document.
3. Click in the document area.
4. Begin typing.

Entering Text

As you type, the insertion point shows where the next character will appear.

Press Enter to start a new paragraph or line.

💾 Lesson 3: Saving and Opening Documents

Saving your document protects your work so that you can open it again later.

Saving a New Document

1. Open the File menu or use the Save option.
2. Choose where you want to save the document.
3. Enter a suitable file name.
4. Choose the appropriate file type if required.
5. Select Save.

⌨️ Useful shortcut:
Ctrl + S saves your document.

Opening an Existing Document

1. Open Microsoft Word.
2. Choose the option to open a document.
3. Find the folder where the document is stored.
4. Select the document.
5. Open it.

✏️ Lesson 4: Editing Text

Editing means making changes to the content of your document.

Common Editing Tasks

• Insert new text.
• Delete unwanted text.
• Correct spelling mistakes.
• Move text.
• Copy text.
• Paste text.
• Undo an action.

Useful Shortcuts

• Ctrl + C Copy
• Ctrl + V Paste
• Ctrl + X Cut
• Ctrl + Z Undo
• Ctrl + A Select all

🎨 Lesson 5: Formatting Text

Formatting changes the appearance of your text and can make a document easier to read.

Common Formatting Options

• Bold: Makes text darker and more noticeable.
• Italic: Slants the text.
• Underline: Places a line underneath text.
• Font: Changes the style of the letters.
• Font size: Makes text larger or smaller.
• Text colour: Changes the colour of the text.
• Alignment: Controls whether text is aligned left, centred, right or justified.

💡 Tip:
Use formatting to improve readability. Avoid using too many different fonts and colours in a professional document.

📋 Lesson 6: Lists and Paragraphs

Lists are useful when you need to present several related points clearly.

Bulleted Lists

Bullets are useful when the order of the items is not important.

• Computer
• Keyboard
• Mouse
• Printer

Numbered Lists

Numbered lists are useful when the order of the steps matters.

1. Open Word.
2. Create a document.
3. Type your information.
4. Save the document.

📊 Lesson 7: Tables and Pictures

Microsoft Word allows you to insert tables and pictures into documents.

Using Tables

Tables organise information into rows and columns.

For example, a simple table can be used to display a list of names, telephone numbers or products.

Adding Pictures

Pictures can be inserted into documents to make information more visual.

💡 Tip:
Make sure pictures are relevant to the document and do not make the document unnecessarily difficult to read.

🔍 Lesson 8: Spelling, Grammar and Printing

Spelling and Grammar

Word can identify many spelling and grammar issues while you type. Review suggested corrections carefully before accepting them.

Printing a Document

1. Save your document.
2. Open the Print option.
3. Choose a printer.
4. Check the number of copies and pages.
5. Preview the document if available.
6. Select Print.

Sharing a Document

Documents can also be shared electronically, for example by email or through an online storage service, depending on the software and device being used.

⚠️ Before sharing:
Check the document carefully and make sure you are not accidentally sharing private or sensitive information.

💻 Practical Activity

If you have access to Microsoft Word, complete the following activity.

1. Open Microsoft Word.
2. Create a new blank document.
3. Type your full name as a heading.
4. Type a short paragraph introducing yourself.
5. Make your name bold.
6. Change the font size of your name.
7. Centre your name.
8. Create a bulleted list of five things you enjoy doing.
9. Create a numbered list of three daily activities.
10. Insert a simple table.
11. Insert a picture if available.
12. Check your spelling and grammar.
13. Save the document as My Computer Practice.
14. Close the document.
15. Open the document again.

🎯 Goal:
You should be able to create, edit, format, save and reopen a basic Microsoft Word document.

📝 Module 4 Quiz

Answer all eight questions and select Submit Quiz.

1. What is Microsoft Word mainly used for?

A. Creating and editing documents B. Washing a computer C. Connecting a keyboard D. Charging a laptop

2. Which shortcut is commonly used to save a document?

A. Ctrl + S B. Ctrl + X C. Ctrl + A D. Ctrl + Z

3. What does bold formatting do?

A. Makes text darker and more noticeable B. Deletes the text C. Saves the document D. Prints the document

4. What is a numbered list useful for?

A. Showing steps in a particular order B. Turning off the computer C. Increasing internet speed D. Deleting files

5. What does Ctrl + C normally do?

A. Copy selected content B. Print a document C. Close Windows D. Change the font

6. Why is it important to save a document?

A. To keep your work for later B. To make the keyboard bigger C. To increase screen brightness D. To connect to Wi-Fi

7. What can a table be used for in Word?

A. Organising information into rows and columns B. Turning off the computer C. Increasing internet speed D. Deleting Windows

8. What should you do before printing or sharing a document?

A. Check the document carefully A. Delete the document A. Turn off the keyboard A. Remove all formatting

✅ Complete Module 4

After studying the lessons, completing the practical activity and passing the quiz, mark this module as complete.

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IKWEZI E-LEARNING

Ikwezi Community Development Centre

Basic Computer Literacy Course

ikwezicdc.co.za